12 Oct ADA Compliance: No RFP Required – Word Wizards on Civic Marketplace
Two competitively awarded cooperative contracts now give cities, counties, school districts, and libraries a no-new-RFP path to expert digital accessibility services — right as the DOJ’s Title II deadlines come into view.
If you work in a public agency, the hard part about accessibility compliance usually isn’t deciding to do it. It’s figuring out how — without stalling out in procurement, blowing the budget, or guessing whether a vendor will actually deliver compliant work.
We’re glad to share a development that makes that part simpler. Word Wizards has been awarded two competitively awarded cooperative contracts through the Alliance for Innovation (AFI), available through Edge Public and discoverable on Civic Marketplace. Together they give eligible public agencies immediate access to our full range of digital accessibility services — through a streamlined, compliant procurement pathway, with no separate RFP required.
What this means for your agency
In April 2024, the Department of Justice adopted WCAG 2.1 Level AA as the binding technical standard for state and local government web content and mobile apps under Title II of the ADA — and that includes the documents and PDFs you post online. Those compliance deadlines were recently extended by one year. Conformance is now required by April 26, 2027 for entities serving populations of 50,000 or more, and by April 26, 2028 for smaller jurisdictions and special districts.
That’s real, but it doesn’t have to be a scramble. Because these contracts are already competitively awarded, your team can engage us directly through the cooperative purchasing vehicle and skip the months a fresh solicitation would take. As Chris Primiano of Edge Public put it, the goal is “a clear, compliant path to act—without slowing down the process.”
Everything under one cooperative path
The two contracts cover the complete spectrum — one for hands-on remediation and production work (AFI-2025-117), one for consulting and advisory work (AFI-2025-118) — so you can start wherever you have a need:
- Document, PDF, and forms remediation — full WCAG 2.1 AA / 2.2 AA, Section 508, and PDF/UA compliance, including fillable forms with proper labeling, tab order, and interactive logic.
- Video, audio, and multimedia accessibility — human-accurate captioning and audio description, including our proprietary SAIV (Synthetic AI Voice) technology that brings broadcast-quality narration within reach of constrained budgets.
- Strategic consulting and program roadmaps — content inventories, risk-based prioritization, accessible template design, and advisory support to turn a deadline into a sustainable program.
- Training and capacity building — role-based training that helps your own staff create accessible content from the start, so you remediate less over time.
Agencies of every size are welcome, with no minimum engagement thresholds. You can start with a complimentary 30-minute consultation, a pilot of 50–100 representative pages with a detailed assessment, or our Small Entity Starter Package (up to 250 pages at a 5% discount for smaller municipalities and special districts).
Why Word Wizards
We’ve been doing this work since long before most organizations had a name for it. Over a 40-year history in professional document and digital media services — and more than 25 years specializing in digital accessibility — Word Wizards has helped clients meet Section 508, WCAG, and ADA requirements. We’ve supported federal agencies including the U.S. Department of Health and Human Services, the Small Business Administration, the Office of Personnel Management, the Department of Justice, and the Administrative Office of the U.S. Courts, along with universities such as UC Berkeley, Harvard, and the University of Missouri. We’re a certified woman-owned small business with an active GSA Schedule.
We’re also deliberate about AI. We treat automation as a tool in expert hands, not a replacement for judgment — every automated output is validated by an accessibility specialist against WCAG and PDF/UA standards before it ships. That hybrid approach delivers the speed and cost savings agencies need without sacrificing the verified compliance they depend on.
Because here’s what stays true underneath the standards and the deadlines. In the words of our president, Benjamin Gordon: “Accessibility isn’t just a set of legal criteria; it matters when a blind person can vote, or when a deaf person can understand a training video. Our focus has always been on making that accessible experience actually work for people, not just checking a box.”
Get started
Public agencies can find and engage Word Wizards now on Civic Marketplace — both cooperative contracts are live, and you can also reach us through Edge Public.
Remediation & production services (AFI-2025-117): https://app.civicmarketplace.com/coop-contracts/302/ada-web-accessibility-consulting-and-design
Consulting & advisory services (AFI-2025-118): https://app.civicmarketplace.com/coop-contracts/270/ada-web-accessibility-consulting
See both at our Civic Marketplace storefront: https://app.civicmarketplace.com/suppliers/790/word-wizards-inc
Book a complimentary 30-minute accessibility consultation: email ben@wordwizardsinc.com or call (301) 986-0808
Questions? Reach out to Benjamin Gordon at ben@wordwizardsinc.com or (301) 986-0808. We’d be glad to help you find the right starting point.
Word Wizards, Inc. is a certified woman-owned small business headquartered in Silver Spring, Maryland, delivering digital accessibility compliance services to government agencies, educational institutions, and private-sector organizations nationwide. Learn more at wordwizardsinc.com.